Request for Quotations (RFQ) for grounds maintenance services at U.S. Embassy Tallinn new compound site
The U.S. Embassy in Tallinn, Estonia is seeking a contractor to provide grounds maintenance services for the U.S. Embassy Tallinn new compound site at at Suur-Ameerika 3/Väike-Ameerika 4.
The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. The performance period of this contract is one Base Year, with two, one-year options to renew.
The Embassy will conduct a pre-quotation conference at the Suur-Ameerika 3/Väike-Ameerika 4 site, The pre-proposal conference will be held on November 6 at 10.00am. Prospective offerors/quoters should contact email@example.com, by November 3, 15.00 to arrange entry to the premises.
If you are interested in submitting a proposal, please download the below listed solicitation document(s) and follow the enclosed instructions in Section 3 of Addendum to RFQ 19EN1024Q0002.
In order for a quotation to be considered, you must complete and submit the following:
- Addendum to SF1449, RFQ 19EN1024Q0002 – Section 1, Pricing
- Addendum to SF1449, RFQ 19EN1024Q0002 – Section 5 Representations and Certifications
- Additional information as required in Addendum to SF1449, RFQ 19EN1024Q0002 – Section 3
- Proof of SAM Registration if the total value of the quotation (base year + two option years) exceeds $30,000.00
Quotations are due by November 24, 2023, at 00:00 (midnight) local Estonian time and should be submitted electronically to TallinnProcurement@state.gov.
All e-mail correspondence must have RFQ nr. 19EN1024Q0002 in subject line.
The Embassy will consider all proposals which are received on time and are in compliance with the terms of the solicitation.
Direct any questions regarding this solicitation in writing to TallinnProcurement@state.gov by November 17 using the attached question submission form. Questions must be written in English.
More Federal Government Business Opportunities may also be found at the Federal Business Opportunities (https://sam.gov/content/opportunities) website.
Doing business with the U.S. Embassy Tallinn
The U.S. Embassy in Tallinn contracts for a variety of goods and services. The Embassy is similar to other entities, but in addition to applicable local laws, we must also adhere to U.S. regulations for fair and open competition.
Any entity wishing to do business with the U.S. Embassy Tallinn under a Federal Acquisition Regulation (FAR) based contract, must be registered in SAM.gov. Overseas federal acquisition awards up to $30,000 are granted an exception. In order to do business with the U.S. Embassy Tallinn in the total value of $30,000 or above, entities will need to create a Unique Entity Identifier in SAM.gov. SAM.gov is an official website of the United States government and is FREE to use. There is no charge to get a Unique Entity ID, register your entity, and maintain your entity registration at SAM.gov.
The requirements for participating in the U.S. Embassy solicitations and to be able to bid on federal contracts or other procurement opportunities include:
- Entity Registration in SAM.gov
- Compliance with the John S. McCain National Defense Authorization Act (NDAA)
The below presentation covers the essential requirements for participating in U.S. Embassy solicitations and submitting a bid for your entity to be considered for a contracting opportunity. If you have additional questions, please reach out to our Procurement Unit at TallinnProcurement@state.gov .
To see the detailed instructions for SAM.gov registration process, please see the user Reference Guide below:
Feel free to familiarize yourself with the U.S. Government’s contracting procedures ruled by the Federal Acquisition Regulation (FAR) and the Department of State Acquisition Regulation (DOSAR).