The U.S. Embassy in Tallinn requires reoccurring lodging services in Tallinn, Estonia for the purposes of accommodating groups of attendees during week-long programs.
Contractor shall provide a minimum of 2 and a maximum of 28 single hotel rooms in Tallinn, Estonia per event. Contract type will be indefinite delivery, indefinite quantity.
Lodging rooms shall include private bath, heating and air conditioning, and telephone, in hotel located at Tallinn, Estonia. The Government shall be liable for the price of each room ordered but not used unless the Contracting Officer gave the Contractor an oral or written cancellation no less than one day before to the anticipated effective date of the cancellation.
Requirements for the lodging rooms are as follows:
– accommodate late check in/check out times;
– Terms include no cancellation fee up to 24 hours before checking in;
– The hotel be located within the city limits, not more than 7 kilometers from the Tallinn Airport
– All hotel facilities to be clean and in excellent working order;
– In-room, wireless internet access be included within the rate;
– Complimentary breakfast may be included.
The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract
All e-mail correspondence must have RFQ nr. 19EN1023Q0005 in subject line.
Quotations are due by July 18, 2023, at 12:00 local Estonian time (GMT +2h).
Direct any questions regarding this solicitation in writing to TallinnProcurement@state.gov by June 22, 2023 the latest
Questions must be written in English.
Cover letter
RFQ nr. 19EN1023Q0005 for lodging services for U.S. Embassy Tallinn
Question Submission Form
The U.S. Embassy in Tallinn, Estonia is seeking a contractor to provide painting and ceiling replacement services for the U.S. Embassy Tallinn.
The U.S. Mission in Tallinn is soliciting proposals for the design and installation of a ceiling suspension system used to support acoustical tiles and light fixtures for the basement floor of the Mission Office building as well as paint restoration of the embassy north & south exit / egress stairwells.
The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract
Prospective offerors/quoters should contact Tallinn Procurement at TallinnProcurement@state.gov for additional information.
All e-mail correspondence must have RFQ nr. 19EN1023Q0388 in subject line.
Quotations are due by July 6, 2023, at 12:00 local Estonian time (GMT +2h).
There will be a site visit held for all interested offerors on June 8, 2023 at 10:00
If you are interested in attending, please notify us at least 48 hours in advance by e-mail TallinnProcurement@state.gov
Direct any questions regarding this solicitation in writing to TallinnProcurement@state.gov .
Questions must be written in English.
Cover Letter
Addendum to SF-1442
SF-1442
System for Award Management Instructions
Request for Quotations (RFQ) for Janitorial Services at U.S. Embassy Tallinn Chancery building
The U.S. Embassy in Tallinn, Estonia is seeking a contractor to provide Janitorial services for the U.S. Embassy Tallinn Chancery building.
The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. The performance period of this contract is one Base Year, with two, one-year options to renew.
If you are interested in submitting a proposal, please download the below listed solicitation document(s) and follow the enclosed instructions.
Quotations are due by May 9, 2023, at 17:00 local Estonian time and should be emailed to TallinnProcurement@state.gov
All e-mail correspondence must have RFQ nr. 19EN1023Q0002 in subject line.
The Embassy will consider all proposals which are received on time and are in compliance with the terms of the solicitation.
Direct any questions regarding this solicitation in writing to TallinnProcurement@state.gov by April 14, 17.00 local Estonian time.
Questions must be written in English.
See Also
More Federal Government Business Opportunities may also be found at the Federal Business Opportunities (https://sam.gov/content/opportunities) website.
Doing business with the U.S. Embassy Tallinn
The U.S. Embassy in Tallinn contracts for a variety of goods and services. The Embassy is similar to other entities, but in addition to applicable local laws, we must also adhere to U.S. regulations for fair and open competition.
Any entity wishing to do business with the U.S. Embassy Tallinn under a Federal Acquisition Regulation (FAR) based contract, must be registered in SAM.gov. Overseas federal acquisition awards up to $30,000 are granted an exception. In order to do business with the U.S. Embassy Tallinn in the total value of $30,000 or above, entities will need to create a Unique Entity Identifier in SAM.gov. SAM.gov is an official website of the United States government and is FREE to use. There is no charge to get a Unique Entity ID, register your entity, and maintain your entity registration at SAM.gov.
The requirements for participating in the U.S. Embassy solicitations and to be able to bid on federal contracts or other procurement opportunities include:
- Entity Registration in SAM.gov
- Compliance with the John S. McCain National Defense Authorization Act (NDAA)
The below presentation covers the essential requirements for participating in U.S. Embassy solicitations and submitting a bid for your entity to be considered for a contracting opportunity. If you have additional questions, please reach out to our Procurement Unit at TallinnProcurement@state.gov .
Doing business with the US Embassy overview.pptx
To see the detailed instructions for SAM.gov registration process, please see the user Reference Guide below:
SAM Registration for All Awards User Guide.pdf
Feel free to familiarize yourself with the U.S. Government’s contracting procedures ruled by the Federal Acquisition Regulation (FAR) and the Department of State Acquisition Regulation (DOSAR).
